Wedding Organization Advice
So, how to wedding planning? Couples search for this common phrase soon after they get engaged and need to plan a wedding. The best answer for how to plan a wedding starts with getting organized! But getting organized for wedding planning is more complicated than it sounds. Managing wedding planning duties takes practice, discipline, and research. Executing the perfect wedding is incredibly challenging, especially if you've never planned one before. But, with the right tools and motivation, you can do it!
We always recommend hiring a professional; the bride cannot also act as the coordinator. So, if you're looking for answers on how to start wedding planning, the first step is to decide who's going to help you. More specifically, who's your problem solver on the big day! Use these tips for getting organized and score your FREE copy of our Floral Cheat Sheet to help you on your way!
CREATING YOUR ASANA TASK LIST
Let's talk about how to stay sane, organized, and on top of your wedding planning! As far as time management planning goes, a wedding can be overwhelming, and there are a tremendous amount of tasks to complete. It can be hard to keep track of everything! Let's review a few tips today on how to organize your tasks and how to arrange some of your inspiration photos! The better you manage your time, the more you'll accomplish!
First and foremost, we recommend a project management tool utilized daily by thousands of small businesses; ASANA!
This free website allows you to organize tasks efficiently and access them at any time via their app. You can assign different tasks to different projects and people. Create a list of various tasks for different areas of your wedding. You can even assign subtasks within a task! Set a due date, write a description of an idea, and send attachments to review later. It's completely free to use, but you can delegate tasks from one person to another if you sign up for a paid plan. Trust us; the free version will save you time and headaches.
When wedding planning for clients, we do individual projects for each event within ASANA. Next, we input each specific task that needs to be completed. We can add attachments for clients with special requests as is necessary to highlight the specifics they want. We can add descriptions and notes explaining the overall task. This tool helps our team communicate by writing comments explaining specifics.
If you plan to use ASANA to help complete your wedding to do list, our recommendation is to create each project and vendor category. So, for example, make a wedding photographer task list. Make a wedding catering task list, and so on. We also love that ASANA can connect with your Google calendar! It's easy to assign due dates on your tasks in Asana because they'll automatically show up on your calendar. Trust us, super helpful!
Asana has streamlined many businesses, and honestly, where you should start your day when planning a wedding. Wake up, look at your assigned task list and decide your next steps. Be sure to delegate items to those who are helping you. Ask yourself, "who can complete some stuff for me?" It also keeps track of who got assigned what! Just remember to be mindful and treat the people who have volunteered to help you with your wedding plans with appreciation.
Our favorite part happens when you mark a task complete! There's a super cute unicorn that will jump across your computer screen! It makes you feel terrific about yourself for getting your homework done! Having the app on your phone at all times is also beneficial.
It even connects with Siri! You can verbally tell Siri to add a task to your ASANA list, and it'll just show up quickly. There's also an extension that you can use for Google Chrome if you want to attach it to an email. When an email gets sent, that email can become a task in Asana. So it's an ideal tool to keep your task list organized.
BUILD SEPERATE PINTEREST BOARDS
The other tool that we recommend, and it's no secret to anyone, is Pinterest! Using Pinterest to keep all of your inspiration in one place can help during consultations with wedding vendors. Keep in mind that it's also easy to get overwhelmed on Pinterest, causing stress and the inability to make decisions. Our best recommendation is to figure out the specific types of wedding you might want to have. We said types with an "S," plural. When you first get started, you might not know what kind of wedding you want, and you'll have to narrow it down.
Maybe you'll have a Pinterest board for a destination wedding at the beach, another one in your local hometown that has 250 people, or a smaller, more intimate wedding with a vintage theme. Adding inspiration to these boards can help you narrow down your choices, and then overall, you can start to get a feel for what you like best. Next, create a secret Pinterest board where you put your inspiration that you're genuinely going to use for the event. Share this personal board with your wedding professionals to help explain what your wedding vision looks like. It comes in handy when you're talking about aesthetics and design with vendors like the florist and event designer. It's more likely with images that they can create and deliver exactly what you're hoping for on your wedding day.
EXCLUSIVE WEDDING ONLY EMAIL ADDRESS
Another tool we find handy is a wedding-specific email! I know that that's silly, but creating an email specifically for your event is the best way to keep it separate from your work or personal email. A separate email will help you navigate all the communication coming your way! It'll also help keep you sane because if you're working on school, you don't need to have an email come across about your wedding while you're studying for a test. You start getting distracted and stressed out about wedding planning while you're trying to accomplish other tasks.
Remember to keep your life separate! That way, you can have everything in a different compartment that is easy to search. You can manage your time better, and you won't be trying to multitask to the point where you're just stressing yourself out. When you start giving out this email to various businesses and vendors, it almost certainly starts receiving spam. So you're going to start getting some information that you may or may not have asked for. If you have a wedding only email address, it doesn't fill up your inbox much, and when the wedding's over, you don't have to deal with all of these advertisements that are no longer relevant.
So use these three simple tools to start your wedding planning! Don't get overwhelmed, and remember, planning a wedding should be fun!
For more expert wedding planning advice, follow us @thebridelink!