Wedding layout tips today with The Bride Link! Your wedding floor plan should include both your reception layout and ceremony layout. Knowing your wedding venue and how much space you have to work is critical. Be sure to consider scale when using wedding layout templates! If not completed to scale, you'll have issues from the start! It's essential you know everything will fit in the actual space displayed on your hand-drawn or computer wedding layout. Grab a FREE copy of our Ceremony Cheat Sheet, packed full of helpful tips and advice!
Let's review our wedding layout tips!
Know your venue: Before you can do the layout, you need to know where you're holding your wedding. This way, you know the dimensions and any adjustments that would need to happen. Make a to-scale bird's eye view map. Include all tables, chairs, and vendor setups in your floorplan and make everything to scale so you know it will fit!
Dance Floor: Plance the dance floor at center stage or where people can easily view it! This way, guests can see all activities such as bouquet toss, cake cutting, and any dances on the floor while sitting at their tables. Moderate things. Remember to keep the dance for an appropriate size for however many guests you have coming or for other items you may want to add to your reception. You don't want the dance floor to be too big because it will look sparse and not too little to the point where you are touching each other.
DJ: Place the DJ near the dance floor, which will ensure that they can motivate guests to stay on the dance floor. He or she needs to be visible to interact with the guests, such as when guests have music requests.
Table Positioning. Don't position guest's tables right by the speakers. It might be too loud for guests to relax and converse with one another.
Think about your guests. Arrange the tables thoughtfully to be easily visible and accessible to all guests. Consider guests who are handicap or have a hard time walking. Then consider who seats with who if you plan on having a seating chart.
Planning out congested areas: Consider how people will move throughout the space and anticipate where certain areas might become overcrowded—places like around the bar, buffet, and entrance. Try to make clear paths to each station and table.
Think close but not on top of each other: Cluster all the fun. Don't spread everything so far apart because you will circulate guests away from the dance floor. Stay vigilant that things don't become too crowded either.
Bar: If you're serving alcohol at your wedding, we generally recommend a bar for every 100 guests or so—ideally placed somewhere along a wall, by the dance floor, where it's accessible but not in everyone's way.
Don't forget your VIPS. Reserve the tables closest to the two of you for your immediate families, and set aside tables farther from the band for older guests.
Consider where your vendors will go: Keep a list of vendors who will stay on-site at your wedding and where they will set up. This method will also make planning your floorplan easier as you can slowly start to add or move things around.
Provide adequate space: A good rule of thumb is to keep things 3 feet wide (that would fit a wheelchair or large body). Keep in mind that chairs will need to slide back when placing tables.
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